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Word 2007 AutoText

Where is the AutoText feature in Word 2007?
Another question that seems to rise on virtually every Word course at the moment.  Contact us at info@gretaowell.com or take a look 
at Greta Powell.com



The AutoText feature is now disabled by default in Word 2007.  Its successor is found in the ’Quick Parts’ section of the ‘Insert’ tab and whenever selected text is included it is now referred to as a ‘Building Block’. 

However lurking just under the Word bonnet is AutoCorrect.  You can get Word to trigger the previous AutoText icon by going to the Office button (top left of screen) and clicking ‘Word Options’ at the bottom of the box.

Once in Word Options screen select ‘Customize’ from the left side to enter ’Customize Quick Access Toolbar and keyboard shortcuts’ box. 

Click the downward facing arrow next to ‘Commands not in ribbon’ and select ‘AutoText’ then click the ‘Add’ button.

Once the OK button has been clicked AutoText will now appear on the ‘Quick Access’ toolbar (top left of the screen).

Contact info@gretapowell.com for Office 2007 courses

20 Responses to 'Word 2007 AutoText'

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  1. Erica said,

    I have added Autotext to Quick Access toolbar, have inserted words to Building blocks [Autotext] but Autotext still is not working. As in, with 2003 if the first two or three letters were typed autotext would autocomplete.

    • Eileen Goodall said,

      Hi, I was having the same problem and it’s taken me all day but I’ve found a way that might help you.

      Block your required text and press ALT-F3 the rest of that bit should be easy, change WITH to what you want to type and REPLACE WITH should have what you want it to put in automatically. Hope you’re with me so far.

      Okay so next you have to choose the INSERT from the menu, go to QUICK PARTS on your right hand side, choose BUILDING BLOCKS ORGANISER. So say you want “[Affirmative noise]” to work automatically and you’ve added it so it should show it on the list. Select it, and then select EDIT PROPERTIES, go to where it says SAVE IN
      and it probably says BUILDING BLOCKS and here comes the clever bits:

      Change that to NORMAL.

      Then on your document start typing your shortcut, say ‘[Aff’ and then press F3 it will put in the rest of your autotext – TADAAAAAA!

      Hope that helps everyone – and yes it took me ages to work it out.

      EileenG

  2. Karen said,

    Thx! I have spent HOURS looking for this feature!

  3. Robert Van Siclen said,

    I messed with this for hours, too. I am a psychologists, give a lot of tests, and like to include answers of questions to which people respond, e.g., items on some of the behavior rating scales. I guess I have about two hundred of these, which I used to insert by typing a short name, e.g., CP03 for item 3 on the Connors Parent Rating Scale. Using the “NEW IMPROVED” Autotext, I would have to page down through these. It would be much faster to type them!

    BUT, look at the article below! For this, we have to thank the following website:
    http://www.carolscorneroffice.com/free_newsletter/200703free.php#Article3

    AutoText in Word 2007

    AutoComplete has been disabled in Word 2007 due to the enormous quantity of Building Blocks (the expanded successor to AutoText) that would otherwise cause AutoComplete to occur just about all the time.

    To force completion after typing the first four characters, you’ll need to press the F3 key. This will work with any Building Block, not just AutoText. But, it will work only if there are no other entries that begin with the same four letters.

    Some users are finding it useful to use AutoCorrect entries instead of AutoText entries as a work-around, and to purposely create short names that match what they were typing in Word 2003 and earlier. There is still no AutoComplete display, but typing any Word separator (space, period, comma, etc.) will trigger that automatic change from the short name into the expanded form.

  4. Carol Bratt said,

    Thank you for giving me credit for the article! Please feel free to visit my site and and learn more. I offer both a free and a premium edition newsletter once a month and more often than not, twice a month!

    Please feel free to come and take a look around and give me your feedback!

  5. Allen said,

    Just press F3 after you type the short version.

    • 2007blows said,

      Oooooooooh f3, my saviour!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

  6. peggy said,

    oh MY goodness! too bad the autotext doesn’t display but thank you SO much for the info! F3, huh? :)
    PEGGY

  7. H said,

    Thank You! This saved my life! F3 — why couldn’t they just keep things with some measure of continuity– anyway Thank you so much!

  8. Guy said,

    The change in this feature has messed us around something terrible. We use Autotext to fill in the details of laboratory standards that we use by typing the standard asset code and pressing F3. It was easy to update the list of standards to all users by regularly copying normal.dot to each PC. Of course this doesn’t work any more so I’m trying not to upgrade to Office2007.

    However, I have 2007 on my laptop and I’ve struggled to use the Autotext feature. Even though I selected the text and presses Alt-F3 to store it, it wouldn’t appear in the document when I pressed F3.

    I have discovered that it seems to be that when entering the text as a new entry (Alt-F3) you must store it in the “autotext” gallery and in the “normal.dotm” template for F3 to work.

    By the way F3 is not shown in the Word 2007 as a valid function key. It is missing from the help documents.

    • Eileen Goodall said,

      you’re doing well I still can’t even find the HELP

  9. Bill Swan said,

    It is hard to believe that Microsoft … oh, yeah, I guess that explains it: Microsoft … would disable such a useful function. I have no option but to revert to Word 2003, if I can now find a copy (having overwritten the last version and lost my original disks.)

    Ouch.

  10. Susan said,

    WOW – Thanks so much. This is so distressing – not being able to find autotext – but the F3 – makes me happy. Thank you, thank you, thank you Robert, Allen and all

  11. Michael said,

    I use Word 2007. I have insert company logo different places in a document. I have found a way to use autotext. I type LOGO+F3 and my company logo appears. Same way I type ADDRESS+F3 and the address appears. I have saved in the BuildingBlocks, Gallery: Custom AutoText, Category: General, and Behavior: Insert Text Only. After you create your autotext, and when you close word, you get a message that “Do you want to save Changes in BuildingBlocks.dotx?”. If you say YES, it will be saved, and if you say, NO, then it will not.

  12. ximena said,

    how about this for windows vista

  13. Cara said,

    Yeah, not having the AutoText feature has screwed me as well. I type medical reports and had about 200 ‘templates’ that I created using AutoText feature. All I had to do was type the name I gave each template and the whole report would be inserted into the document, complete with fields that I could jump between for information that always changed. Now, not only can I not use those templates…I can’t even FIND them. I think my upgrade to 2007 erased them all. This SUCKS.

  14. Carrie said,

    What moron would take out the Auto Text feature….obviously someone who doesn’t type much!! I am so pissed off. Pressing F3 is not the same. It takes twice as long now to make an auto text as well, Pressing enter was WAY easier than going up to F3 each time. You could type with a normal flow. Whoever decided this should tortured and then fired! LOL Yes I am mad.

  15. robin said,

    The F3 key requirement is absolutely STUPID!!!!!!!!!!! Why can’t “they” work smarter, not harder, and therefore, the rest of us??

    Type, type, type, pause, look at keyboard, find F3 key, press, look up at monitor to make sure it’s right, replace fingers on home keys, type.

    Why was it necessary to replace one keystroke with 5 or 6? Assinine!!!!

  16. LLW said,

    I agree with all of these comments that removing the alt F3 autotext function is ridiculous. I had so many shortcuts stored there and now have to figure out how, if it’s even possible, to recreate these. A shame that they have to be so smart that they outsmart themselves.

  17. Eileen said,

    For me I’ve found a way around this and now have a similar facility.
    Block the word that you want to be automated, do Alt+F3, and up pops a box that says Create a new Building Block say you’ve blocked the word ‘psychologically-imbalanced’ okay where it says Name, put in ‘psy’ then where it says ‘Save In’ change that to ‘Normal’. Then when you type ‘psy’ in your document press F3 and it will fill the rest in, not quite as easy as before and you have to know what words you have stored BUT it works. I hope that helps everyone.


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